If you're responsible for planning a charitable event, it's easy to get overwhelmed. There are so many elements that go into designing and executing a plan for a successful event, and the preparations can be extensive and time-consuming. Any event planner should look into any products and services available that may take some of the work off your plate. It's also important to make sure your event gets attention, especially with so many causes out there that need support. If you need help making your big night special, read on for four easy steps to planning a unique charity event.
1. Customize invitations and other paper products.
One of the best ways to make your event memorable is to have consistent branding in both the lead-up to the event and at the event itself. Mines Press is a great online resource for custom printing, and they offer a wide variety of products that you can use to promote and organize your event. They can customize envelopes, business cards, postcards, folders, and much more. You can learn more about their products and services at MinesPress.com.
2. Provide quality food and snacks.
Everyone knows that the food and drinks you serve will be a major factor in the experience your attendees have at your charity event. Your guests aren't going to be able to pay attention to a presentation or be in the mood to bid on an auction if they haven't eaten. It's also essential that you provide options for guests with dietary restrictions—no one wants to go hungry. You'll also want to follow all food safety regulations.
Don't neglect dessert. Treats that are easy to grab and snack on are often the best for events where people will be up and interacting with each other. They also don't require a mess or effort to cut and serve. Macarons are a great idea for any special event. Look for a well-reviewed macaron store in your area and see what ideas they have for how you can incorporate macarons into your event. Just make sure you have a way to store macarons to ensure their freshness for the big night.
3. Find creative ways to deliver your message.
The ultimate purpose of any charity event is to increase awareness of an important issue or raise money for a cause. You should think about how every element of your event can support that message. You can use projectors to put quotes on the walls in areas where you expect guests to congregate or include facts about your charity on products that will be frequently used, like napkins or plates. Try anything to help communicate what's important to those in attendance.
4. Reach out to interesting businesses and brands for donations.
A great way to attract attention for your event is to have one-of-a-kind items available for purchase or auction and partner with companies that can provide interesting entertainment options. Even if you don't have the budget to buy items to auction, many businesses and brands will provide donations for charitable events in exchange for the promotion they'll receive. Some may require that you allow them to sponsor your event or put up signage for their brand.
There's no one-size-fits-all approach to event planning, but there are several ways you can make your event a little more special. A visual identity and consistent branding are a necessity for anyone who wants their cause and their message to stick in the minds of their guests. The food and entertainment will also play a significant role in the mood and overall enjoyment of attendees, which should always be a priority, especially if you want them to make donations or bid on auction items later in the night. Everything from your décor to your desserts should be planned out and chosen specifically to help your event stand out.